swiftRMS

About swiftRMS

swiftRMS is an AI-powered software platform designed to fundamentally transform how UK businesses create their Risk Assessment and Method Statement (RAMS) documents. At its core, the tool automates the laborious, time-consuming process of RAMS creation, generating comprehensive, legally-compliant documents in under five minutes. Users simply describe their task in plain English or upload a video, and the AI produces a full document complete with identified hazards, detailed control measures, a clear method statement, required Personal Protective Equipment (PPE), and more. A foundational aspect of swiftRMS is its built-in knowledge of UK health and safety, security, and facilities management legislation, such as the Construction (Design and Management) Regulations 2015 (CDM) and the Health and Safety at Work Act 1974, which are automatically cited within every document. This ensures a baseline of regulatory compliance. The platform is built for construction firms, security contractors, facilities management teams, and local authorities, offering not just document generation but also robust collaboration tools for team sign-off, full version control, an audit log, and organisational customisations. The primary value proposition is clear: replace hours of manual paperwork or expensive consultant fees with a fast, consistent, and reliable system that saves significant time and money while upholding safety standards.

Features of swiftRMS

AI-Powered RAMS Generation

This is the foundational feature of swiftRMS. By inputting a simple task description, like "working at height on scaffolding," the artificial intelligence engine analyses the request and generates a complete, structured RAMS document in seconds. It automatically identifies potential hazards, proposes appropriate control measures, drafts a step-by-step method statement, and lists necessary PPE. This process, which traditionally takes hours, is reduced to mere minutes, providing a solid and immediate starting point for any job.

Built-In UK Legislation Compliance

Every document created by swiftRMS is built upon a framework of UK regulations. The AI system is programmed to reference and cite the correct legislation automatically. This includes key acts and regulations like the Work at Height Regulations 2005, PUWER 1998, LOLER 1998, and COSHH 2002. This feature ensures that the core safety and legal requirements are addressed by default, providing users with confidence that their documents align with national standards without requiring them to be legal experts.

Team Collaboration & Document Management

swiftRMS moves beyond simple generation to offer a full document management system. Users can invite team members to review, edit, and sign off on RAMS documents electronically within the platform. It features full version control, so you can track every change made, and maintains a complete audit log for accountability. This creates a centralised, organised hub for all safety documentation, replacing scattered files and email chains.

Professional Branding & Export

Once a RAMS is finalised, swiftRMS allows for professional export. Users can apply their company branding, including logos, to the document before generating a print-ready PDF. This ensures that all outgoing documentation presents a polished, consistent, and professional image to clients, contractors, and auditors, directly from the platform without needing additional design software.

Use Cases of swiftRMS

Construction Site Management

Site managers and principal contractors can use swiftRMS to rapidly produce RAMS for daily tasks such as scaffolding erection, demolition work, electrical installations, or working in confined spaces. It ensures every crew has a compliant, job-specific safety document before work begins, streamlining site setup and demonstrating due diligence to clients and the HSE.

Security Operation Planning

Security companies planning static guard duties, mobile patrols, or event security can generate tailored RAMS. The AI will incorporate relevant security and safety risks, control measures for conflict management, and cite appropriate legislation, helping to protect personnel and ensure operational plans are thorough and legally sound.

Facilities Maintenance Teams

Facilities management providers handling maintenance, cleaning, or repair work across multiple client sites can use swiftRMS to create consistent risk assessments for tasks like window cleaning at height, plant room inspections, or HVAC servicing. This standardises safety processes across different teams and locations efficiently.

Local Authority & Council Projects

Councils managing public works, from park maintenance to building refurbishments, can leverage swiftRMS to ensure all contracted and in-house work is preceded by a proper risk assessment. The platform helps manage compliance across numerous small projects and provides a clear audit trail for public accountability.

Frequently Asked Questions

What is a RAMS document and why is it important?

A RAMS document combines a Risk Assessment and Method Statement. It is a fundamental health and safety document required for most construction and high-risk work in the UK. The Risk Assessment identifies hazards and outlines control measures to reduce risk. The Method Statement details the step-by-step sequence of how the work will be carried out safely. It is a legal requirement under regulations like the Management of Health and Safety at Work Regulations 1999 to ensure risks are properly managed.

How does swiftRMS ensure the documents are legally compliant?

swiftRMS is programmed with the key principles and specific requirements of core UK health and safety legislation. When generating a document, the AI cross-references the described task with this built-in legal database. It then automatically cites the relevant regulations, such as CDM 2015 or the PPE Regulations 2022, within the appropriate sections of the RAMS, ensuring the foundational legal boxes are checked. It is designed to create compliant documents, but final responsibility for accuracy lies with the user.

Can I edit the AI-generated RAMS document?

Absolutely. The AI-generated document is a comprehensive first draft designed to save you time. You have full control to edit, refine, and add to any section using the built-in assessment editor. You can add site-specific details, modify control measures, or include additional company procedures. The platform is built to assist and accelerate your process, not replace your expert judgement.

Is my data secure on the swiftRMS platform?

Data security is a fundamental priority. swiftRMS employs robust security measures to protect your company and project information. The platform provides a secure, cloud-based environment with access controls. Furthermore, features like user permissions, an audit log, and version control ensure that document changes are tracked and managed securely within your organisation.