MeetingMind

About MeetingMind

MeetingMind is a fundamental tool designed for professionals who rely on clear, accurate records of their conversations. At its core, it is an intelligent meeting assistant for macOS that automatically records and transcribes your meetings, transforming spoken dialogue into structured, searchable notes. It is built for anyone who participates in virtual meetings, such as project managers, consultants, students, and remote teams, who need to stay engaged without the distraction of frantic note-taking. The primary value proposition of MeetingMind lies in its simplicity and privacy. It operates automatically from your menu bar, detecting meetings like those on Zoom to start recording without requiring a single click. It captures both your voice and the system audio from the meeting with intelligent adaptive gain to ensure clarity. Most importantly, it processes everything locally on your Apple Silicon Mac using on-device AI, meaning your sensitive discussions never leave your computer. This back-to-basics approach gives you a reliable, private, and automatic scribe for every important conversation.

Features of MeetingMind

Automatic Meeting Detection

MeetingMind simplifies the recording process by automatically detecting when you join a scheduled meeting, such as a Zoom call. This foundational feature eliminates the need to remember to hit a record button, ensuring you never miss the start of an important discussion. It works seamlessly in the background, allowing you to focus entirely on the conversation while the app handles the capture logistics from its discreet position in your macOS menu bar.

Dual-Source Audio Capture with Adaptive Gain

This feature ensures the audio recording is clear and usable by capturing two critical audio streams: your microphone and your computer's system audio. The adaptive gain technology automatically adjusts the volume levels between these sources in real-time. This prevents common audio issues like echo, clipping, and uneven volume, producing a clean, balanced recording that is essential for generating an accurate transcript.

On-Device AI Transcription & Processing

Privacy and speed are fundamental. MeetingMind uses on-device AI, powered by technologies like WhisperKit, to transcribe your meetings instantly and locally on your Mac. This means the audio and the resulting transcript are never sent to the cloud. For summaries and insights, you can choose to use a local Ollama model or connect a private cloud key via OpenRouter, maintaining full control over your data throughout the entire process.

Interactive AI Assistant & Markdown Export

After transcription, MeetingMind provides an interactive AI assistant within the app. You can chat with it to ask questions about the meeting, generate summaries, identify action items, and use smart templates. The final output, including the full speaker-attributed transcript and AI-generated notes, is exported in clean, formatted Markdown files. This makes the notes easy to read, share, and integrate into other productivity tools.

Use Cases of MeetingMind

Daily Stand-up and Team Sync Meetings

For agile teams and managers, capturing the quick updates and action items from daily stand-ups is crucial. MeetingMind automatically records these short, recurring meetings, providing a searchable transcript and a clear list of takeaways and assigned tasks. This ensures nothing is forgotten or misunderstood, and team members can refer back to the notes to stay aligned on priorities without manual note-taking.

Client Consultations and Discovery Calls

Professionals like consultants, freelancers, and salespeople need precise records of client discussions to capture requirements, preferences, and agreed-upon next steps. Using MeetingMind allows them to be fully present during the conversation, building rapport while knowing every detail is being captured privately. The resulting transcript and summary become a valuable asset for creating proposals and follow-up plans.

Educational Lectures and Training Sessions

Students and lifelong learners can use MeetingMind to record online lectures, webinars, or training sessions. The automatic recording feature means they won't miss the beginning while joining the call. Afterward, they have a complete transcript to study from, and they can use the AI assistant to highlight key concepts, generate study guides, or clarify complex points discussed during the session.

Project Post-Mortems and Brainstorming Sessions

Creative and project-based work often involves free-flowing brainstorming or detailed retrospective meetings. Capturing every idea and decision is vital. MeetingMind records these dynamic sessions, and the interactive chat feature allows teams to later query the discussion to surface specific ideas or decisions, ensuring all creative input and lessons learned are preserved and actionable.

Frequently Asked Questions

How does MeetingMind ensure my privacy?

MeetingMind is built on a privacy-first architecture. All audio recording and the initial transcription are processed entirely on your local Mac using on-device AI. Your meeting data never needs to be sent to external servers. For advanced AI features like summaries, you have the option to use a local Ollama model or connect your own private OpenRouter API key, giving you complete control over where and how your data is processed.

What happens during the free 60 minutes per day?

The free tier of MeetingMind is fully functional and provides 60 minutes of recording time per day. This includes all core features: automatic Zoom meeting detection, dual-audio recording, live on-device transcription, and AI-generated summaries. It is designed to be sufficient for daily short meetings like stand-ups. Once the daily limit is reached, recording will pause until the next day.

What are the system requirements for MeetingMind?

MeetingMind is optimized for modern Mac computers. It requires macOS 13 (Ventura) or later and performs best on Macs with Apple Silicon (M1, M2, M3 chips) due to the intensive on-device AI processing. You will also need to grant the necessary system permissions for microphone and screen recording during the one-minute setup process for the app to function correctly.

Do I need to inform people I am recording a meeting?

Yes, absolutely. MeetingMind is a tool to assist you, but you are solely responsible for complying with all applicable laws and regulations regarding the recording of conversations. These laws vary by region and often require the consent of all participants. Always disclose that you are recording a meeting and obtain proper consent from everyone involved before starting any recording.