Proplanum

About Proplanum

Proplanum is a comprehensive workforce management platform designed to replace outdated, manual systems like spreadsheets and paper requests. At its core, it is an all-in-one solution for work scheduling, precise time tracking, and streamlined team management. The platform is built for businesses that need to coordinate staff across various locations and shifts, providing managers with full, real-time visibility into who is working, where, and when. By centralizing these critical functions, Proplanum automates repetitive administrative tasks, reduces costly errors, and significantly improves internal communication. Its primary value proposition lies in transforming chaotic, time-consuming workforce coordination into a simple, efficient, and data-driven process. This allows business leaders to shift their focus from daily administrative firefighting to strategic growth and operational improvement. Accessible via web and mobile apps, as well as through kiosks and QR codes, Proplanum is built on the foundational principles of flexibility, speed, transparency, and security to help companies of all sizes adapt quickly to change.

Features of Proplanum

AI-Powered Shift Planning

This feature uses artificial intelligence to automatically generate optimal staff schedules. It analyzes key business data, such as historical sales patterns or forecasted customer traffic per hour, to predict staffing needs. The system then creates shift plans that ensure the right number of employees are scheduled at the right times. This intelligent automation helps control labor costs by preventing overstaffing during slow periods and understaffing during peak demand, all while considering employee availability and preferences.

Multi-Method Time Tracking

Proplanum offers multiple, flexible ways for employees to clock in and out, moving beyond manual timesheets. Staff can register their working hours using the dedicated mobile app, a physical kiosk, or by scanning unique QR codes. This real-time tracking provides an accurate, tamper-resistant record of hours worked. Managers can instantly compare scheduled hours against actual hours worked, eliminating discrepancies and simplifying the payroll process with reliable, exportable data.

Integrated Leave and Availability Management

The platform streamlines the entire process of managing time-off requests and employee availability. Staff can submit leave or shift-swap requests directly through the system, which are then routed to managers for approval. This creates a transparent, organized record that prevents scheduling conflicts and ensures all requests are handled fairly and promptly. It replaces chaotic email chains or paper forms, centralizing communication and giving everyone a clear view of upcoming absences.

Real-Time Operational Dashboard

Managers gain a single, centralized view of their entire workforce's status through a live dashboard. This provides full visibility into who is currently clocked in, their location, and their assigned shifts. The dashboard acts as a command center, allowing for quick reactions to unexpected absences or sudden changes in demand. This level of transparency is fundamental for effective day-to-day management and informed decision-making.

Use Cases of Proplanum

Retail Store Management

Retail managers use Proplanum to efficiently plan staff shifts around predicted shopping peaks, such as weekends or holidays. The AI scheduling ensures enough cashiers and floor staff are present during busy hours to prevent long queues, while avoiding unnecessary labor costs during quieter times. Real-time tracking helps managers immediately identify no-shows and arrange cover, maintaining smooth store operations and protecting sales revenue.

Restaurant Staff Coordination

In the fast-paced gastronomy industry, Proplanum helps restaurateurs align their front-of-house and kitchen staff with reservation forecasts and typical dining rushes. By ensuring optimal staffing levels, restaurants can provide better, faster service during dinner peaks, leading to higher customer satisfaction and table turnover. The system also helps control budget by reducing unplanned overtime and streamlining communication for shift swaps among waitstaff.

Hotel Workforce Optimization

Hotel managers utilize Proplanum to harmonize the complex schedules of reception, housekeeping, and maintenance staff based on occupancy levels. The tool analyzes booking data to suggest the ideal number of employees needed for each day, ensuring guest needs are met without overspending on labor during low-occupancy periods. This leads to improved guest experiences and more predictable operational costs.

Healthcare Clinic Scheduling

Medical clinic directors implement Proplanum to create fair and compliant schedules for doctors, nurses, and administrative personnel. The system automates shift planning while adhering to strict labor regulations and union rules regarding working hours and rest periods. This ensures consistent patient care coverage, reduces administrative burden on management, and helps maintain staff morale through transparent and conflict-free scheduling.

Frequently Asked Questions

How does Proplanum's AI scheduling actually work?

Proplanum's AI scheduling works by analyzing your business's specific data inputs, such as historical sales figures, customer footfall patterns, or booked appointments. It uses this data to forecast future demand on an hourly or daily basis. The algorithm then cross-references this demand forecast with your team's contracted hours, availability, skills, and leave requests to automatically generate a shift schedule that meets operational needs while optimizing labor costs and respecting employee preferences.

Can Proplanum integrate with our existing payroll system?

Yes, a core function of Proplanum is to provide accurate, exportable data for payroll processing. The platform tracks all worked hours in real-time, including regular hours, overtime, and breaks. This verified data can be easily exported in standard formats (like CSV or Excel files) that are compatible with most major payroll software systems. This eliminates the need for manual data entry and significantly reduces payroll errors.

Is there a way for employees to use Proplanum without a smartphone?

Absolutely. Proplanum is designed for flexibility. Employees can clock in and out using a shared tablet or kiosk set up at the workplace. Alternatively, managers can generate unique QR codes for each shift or location, which employees can scan with any device that has a camera. The web app is also accessible from any computer, ensuring all team members can view schedules and submit requests regardless of the technology they own.

What kind of support is available during the free trial?

During the 21-day free trial, you have full access to the Proplanum platform and its features. Support typically includes access to comprehensive online help documentation, video tutorials, and often email support to help you set up your account, import your team's data, and answer any initial questions you have. This allows you to thoroughly test the system's capabilities and see its value for your business before making any financial commitment.